Care hours weekly
Offices on platform
Less compliance time
Pages & modules built
The Problem
A £multi-million operation running on spreadsheets and WhatsApp groups
Nationwide Care Services delivers 20,000+ care hours every week across 10+ regional branches. Before bee.care, every single rota, compliance record, care note, and payroll calculation was managed manually — by coordinators juggling spreadsheets, phone calls, and stacks of paper.
CQC inspections were anxiety-inducing. Missed visits had no digital trail. Managers had no real-time view of what was happening across branches. The operation had outgrown its tools.
Rota chaos
10+ offices coordinating via WhatsApp groups and shared Excel rosters. No conflict detection, no mobile visibility.
Paper compliance
Risk assessments, MAR charts, and care notes all on paper. CQC compliance was near-impossible to evidence.
Zero visibility
Branch managers had no real-time view of daily visits, missed calls, carer performance, or incident trends.
Finance bottlenecks
Invoicing and payroll took days each month. Funder codes managed manually, errors common, cash flow delayed.
The Solution
An enterprise care platform —
built from scratch in under a year
9-tab client profiles with every care detail in one place
Full client profiles: personal, medical, life story, assessments, care records, finance
11 CQC-compliant risk assessment sheets per client (fall risk, medication, pressure areas, etc.)
6-step medication audit workflow with full MAR chart tracking
AI-powered care audits — automated compliance checking with narrative reports
Client profile tabs
The scale of what we delivered
Route-level pages
Code-split and lazy-loaded for performance
User roles
Director, Branch Manager, Coordinator, Carer and more
Risk assessment types
All CQC-compliant with full audit trail
Settings modules
Full organizational configuration control
AI audit rules
Configurable per client, MAR + Activity logs
Holiday types
Annual, Sick, Compassionate, Maternity and more
Results
What changed after launch
60% reduction in compliance reporting time
Digital MAR charts, AI audits, and automated risk assessments replaced paper-based processes across all branches.
Zero paper rosters — 10+ offices live
All branches onboarded to digital rostering. Visit scheduling, carer assignment, and conflict detection fully automated.
20,000+ care hours managed every week
The platform now orchestrates thousands of visits, carer check-ins, and care notes across 10 regional offices in real time.
Real-time CQC compliance visibility
Branch managers have live dashboards showing compliance scores, overdue assessments, and incident trends — at a glance.
Work With Us
Running a care organisation on spreadsheets?
We've built enterprise care management software from scratch for one of the UK's largest domiciliary care providers. We know this space — the regulations, the workflows, the compliance requirements. Let us build it for you.
Custom care management platforms (domiciliary, residential, supported living)
Mobile apps for carers with GPS check-in and offline support
CQC compliance dashboards and digital audit trails
Integration with NHS, local authority, and payroll systems
Get a free consultation
We'll reply within 24 hours with honest advice and a rough scope.
Want to see more of our work?